Helping Hand Administrators Packages

  • Executive/Personal Assistant Package

    • Minute taking, typing and preparation of necessary meeting documentation
    • Scheduling and arranging of staff meetings
    • All travel arrangements for the CEO, flights, transfers, accommodation ect
    • Diary Management and scheduling of meetings and appointments accordingly
    • Preparing and organizing internal and external meetings
    • Attend to any catering/beverage requirements for meetings/ lunches.
    • Once a week office visit or as required.
    • Handling confidential and sensitive documentation.
    • Diary Management
    • Secretarial support; Organizing and preparation of meetings; Year-end functions; Conferences
    • Handling communications on behalf of the Directors including daily maintenance of digital diary, 
    • Scanning of documents as required
    • Liaising with members of senior management & executive team
    • Answering calls – diverting your telephone system to my telephone system
    • Draft emails and letters on behalf of the CEO, as and when required
    • Keeping track of all CEO credit card expenditure & submissions thereof
  • Custom packages

    • Personal Assistant package for the CEO who comes from JHB/DBN/ overseas and needs someone to assist for the day instead of flying his own PA down to CT.
  • Administration Package

    • Manage the filing system
    • Data Capturing
    • General administration duties
    • Preparing of agendas, collating information, preparing meeting packs, keeping attendance registers, and taking of minutes.
    • Diary Management
    • Travel arrangements
    • Arrange and schedule board and committee meetings – sending out meeting requests
    • Accurately capture quotations
    • Checking all relevant paperwork is complete before sending invoices off to the client
    • Queries to be sorted timeously.
    • Filing of paperwork always to be up to date and neat.
    • Keep files neat and tidy.
    • Office and telephone administration
    • Managing the MD’s electronic diary
    • Lodging of Annual Returns on CIPC
    • Following up with the clients for Annual duties
    • SANFIN - Capturing of documents for brokers